The one workflow that's costing you work — running in a fortnight.
Quoting, follow-ups, job tracking: one workflow, your own team, working on your real data inside two weeks. It's the same rule as our biggest builds, just smaller and faster: you see it work before you pay to keep going. From $5KNZ$5.5K, with every price on the table before we start.
Book a 30-minute scoping call You leave with a scope, every step priced, and a start datethe proof is almost immediate.
There's no six-figure spend to protect, so we build the working core and let it earn its place on this week's real jobs. The same approach that makes a $300KNZ$324K platform safe is what makes a $5KNZ$5.5K tool a safe bet. You just get to the proof faster.
Three steps. Every price known before you start.
You're never locked into the full journey — each step is a finished, useful thing on its own. Most clients decide about the next step only after the current one is already paying for itself.
The working core
- Your core workflow, running on your real data
- Built from a recorded walkthrough of how you work today
- Tested against your own past jobs before you accept it
Team-ready
- Logins for the whole team
- Properly deployed on your infrastructure, backed up
- Recorded training, plain-English guide
- Optional care plan — monitoring and small fixes, cancel anytime
Connected
- Connect it to a system you already use — e.g. Xero
- Automate the schedule — the Monday report sends itself
- Reporting, alerts, or an extra user role
No pressure at any step. The plan we write at step 1 lists what steps 2 and 3 would add, the prices never change, and nobody chases you to keep going. Across all three steps you'll spend about a working day of your own time, over roughly six weeks.
Stop renting software that half-fits
You pay per seat, every month, for a tool you bend your process around, and the price only rises as your team grows. A tool we build fits how you actually work, and you own it. With AI, that build now costs about what you'd spend on the subscription over two or three years. At the end you own an asset instead of a pile of receipts.
over 3 years, and it keeps rising every time you hire.
one-time build plus hosting over 3 years, then it's yours.
Rough numbers to show the shape of it, not a quote. The owning side already includes about $60/month hosting; it does not include per-seat fees, because there aren't any. Real build cost comes from a scoping call.
This is for the point tools that don't fit or cost too much per seat, not your accounting package or email. You keep hosting and optional care; you lose the per-seat fee that climbs every time you hire. Tell us which subscription is bugging you and we'll scope the replacement.
Real examples, straight from scoping calls
Business tools
A quoting tool that drafts from your pricing sheet and past jobs. A shared job list your dispatcher assigns work from."It takes us two days to get a quote out. By then they've gone with someone else."
Client-facing
A booking form that drafts its own follow-up. A page where a client checks the status of their job instead of ringing you."Every status call interrupts the person doing the job they're calling about."
Reporting
Job margins out of Xero on one live dashboard. A weekly vendor report drafted from your listing stats. A low-stock alert that drafts the purchase order."I find out which jobs lost money at the end of the quarter."
Connections
Finished jobs flow into your invoicing, drafted for approval. An outstanding-documents tracker that drafts the reminder at tax time."We re-key the same job into three systems."
Built for one workflow done properly
A Tool suits you when…
- One workflow is the problem — quoting, follow-up, reporting
- A handful of people will use it, mostly your own team
- You want proof before commitment — working software, not a proposal
You'll want a System when…
- Clients or many staff need their own logins and permissions
- Several systems must stay in sync, both ways
- The data carries compliance obligations — health, finance, trust records
Not sure? Try the 20-second self-check — or that's what the scoping call is for, and if your project sits on the line, we'll tell you which side and why.
"The $5K version paid for itself before we'd even decided on step two. We only kept going because it was already working."
Working software, not a discovery phase
No workshops that end in a document. We watch how you work today, build against your real examples, and you accept it on live work — or we fix it until you do.
Scoping call
Tell us the workflow that's costing you work. You get a one-page plan and every step priced, same or next day.
30–45 minutesWatch, then build
Your best person records a walkthrough of how it's done today — that recording is the spec. We build against your real past examples, with demos along the way.
1–2 weeksAccept it on live work
You run it on this week's real jobs against a short checklist. Then decide: stop here, or take the next step — its price has been on the table since day one.
Your callWhat's the one workflow you'd fix first?
Thirty minutes. You'll leave with a one-page plan, every step priced, and a start date — whether or not you go ahead.